{"id":3474,"date":"2016-04-28T18:29:44","date_gmt":"2016-04-28T17:29:44","guid":{"rendered":"http:\/\/www.gpsj.co.uk\/?p=3474"},"modified":"2016-05-20T13:46:23","modified_gmt":"2016-05-20T12:46:23","slug":"outsourcing-how-to-save-money-and-time-on-supplier-assessment-and-contractor-compliance","status":"publish","type":"post","link":"https:\/\/www.gpsj.co.uk\/?p=3474","title":{"rendered":"Outsourcing: How to save money and time on supplier assessment and contractor compliance"},"content":{"rendered":"<div id=\"attachment_3475\" style=\"width: 310px\" class=\"wp-caption alignright\"><a href=\"http:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-compliance-framework.png\" rel=\"attachment wp-att-3475\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-3475\" class=\"wp-image-3475 size-medium\" src=\"http:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-compliance-framework-300x300.png\" alt=\"The Altius supplier assessment and supply chain compliance framework\" width=\"300\" height=\"300\" srcset=\"https:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-compliance-framework-300x300.png 300w, https:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-compliance-framework-150x150.png 150w, https:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-compliance-framework-400x400.png 400w, https:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-compliance-framework-500x500.png 500w, https:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-compliance-framework.png 685w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/a><p id=\"caption-attachment-3475\" class=\"wp-caption-text\">The Altius supplier assessment and supply chain compliance framework<\/p><\/div>\n<p><em>By Gary Plant, Managing Director of supplier assessment and compliance specialist Altius<\/em><\/p>\n<p>Outsourcing can help tightly stretched public sector budgets stretch further and free up resources. But it can go spectacularly wrong if your supplier assessment and compliance systems are weak, or you don&#8217;t have good visibility of your contractors and their sub contractors.<\/p>\n<p><strong>Say no to spreadsheets<\/strong><\/p>\n<p>You don&#8217;t need superpowers to cure supply chain blind spots and reduce risk, but you do need modern software systems. Spreadsheets and questionnaires are the &#8216;kryptonite&#8217; that weakens effective outsourcing and supplier management. These manual processes are slow, cumbersome, time consuming, and inflexible.<\/p>\n<p>By making use of specialist software, public sector managers can simplify the task and minimise the cost of compliance management. This will mean that managers can focus on developing supplier value, rather than supervising and &#8216;policing&#8217; the contract.<\/p>\n<p>Modern software systems, such as <a href=\"http:\/\/www.altiusva.com\/software\/\">Altius&#8217; Exigo<\/a>, can keep pace with rapid change and contract growth, and can be used collaboratively. The flexible software package also integrates with other back office systems to retrieve audit evidence and generate quick management reports.<\/p>\n<p><strong>Three steps to compliance<\/strong><\/p>\n<p>Managers can follow a three-step compliance process, which is underpinned by Altius&#8217; Exigo software solution.<\/p>\n<p><strong>1.Assess capability<\/strong><\/p>\n<p>a. Supplier information is needed to establish capability to carry out the service or deliver the product required. But there&#8217;s little point in gathering the same information for each supplier. It must be pertinent to the service they are providing or goods they are supplying.<\/p>\n<p>b. Verify the supplier information &#8211; don&#8217;t take the claims of a supplier, always verify that their credentials are valid. Checks that are carried out on supplier information should always be evidence based and may involve verification with certification bodies or insurance companies. This evidence shouldn&#8217;t just be checked once a year, it should always be live, up to date and instantly retrievable.<\/p>\n<p>c. Authorise the information &#8211; once a supplier is thoroughly checked and approved, ensure that only approved suppliers are used by all departments. All too often the reality is that different departments stray from the approved suppliers list to appoint non-approved suppliers based on cheaper price. This can prove very costly if that decision also &#8216;buys-in&#8217; risk.<\/p>\n<p><strong>2.Manage supply contracts<\/strong><\/p>\n<p>a. Set clear policies and rules &#8211; for clear mutual understanding of expectations. Share with the supplier and their employees exactly the kind of work that they have been verified to carry out \u2013 in granular detail. Don\u2019t permit them to do work outside of the scope you\u2019ve checked them for.<\/p>\n<p>b. Contracts and specification &#8211; formalise your requirements so that nothing is left to chance.<\/p>\n<p>c. Controls and restraints &#8211; ensure that suppliers understand any control processes that need to be followed, e.g. site access control on construction sites, exposure to heat, radiation, etc.<\/p>\n<p><strong>3.Monitor suppliers<\/strong><\/p>\n<p>a. Behaviour &#8211; don&#8217;t let the robustness of your monitoring lull your suppliers into complacency and remove their sense of responsibility for their own compliance and performance. It&#8217;s important to be clear about where accountability lies, particularly where sub contractors are involved.<\/p>\n<p>b. Audit &#8211; while physical audits have their place, technology can be used at lower cost to provide an audit trail This can replace sprawling spreadsheets &#8211; minimising timescales and maximising efficiency.<\/p>\n<p>c. Key Performance Indicators (KPIs) &#8211; it&#8217;s often said that what doesn&#8217;t get measured doesn&#8217;t get done. It&#8217;s important to gather, measure and analyse statistics that illustrate whether the desired outcomes and objectives were achieved, e.g. . % delivered on time, % fixed first time, % call outs achieved within target time.<\/p>\n<p><strong>How Exigo software helps<\/strong><\/p>\n<p>The Exigo software can be configured to assess performance and compliance for many business areas, such as health and safety, bribery and corruption policies, CSR, quality, environmental and employment law, and information and data security compliance<\/p>\n<p>It is cloud-based, so requires no hardware or software installation, and \u00a0integrates with existing enterprise systems. It provides automated report generation and data exportation compatible with other business formats, such as Excel.<\/p>\n<p><strong>Control and transparency<\/strong><\/p>\n<div id=\"attachment_3476\" style=\"width: 310px\" class=\"wp-caption alignright\"><a href=\"http:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-Exigo-software-screen-shot.jpg\" rel=\"attachment wp-att-3476\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-3476\" class=\"size-medium wp-image-3476\" src=\"http:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-Exigo-software-screen-shot-300x161.jpg\" alt=\"Screenshot showing the Altius Exigo compliance software system.\" width=\"300\" height=\"161\" srcset=\"https:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-Exigo-software-screen-shot-300x161.jpg 300w, https:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-Exigo-software-screen-shot-768x412.jpg 768w, https:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-Exigo-software-screen-shot-1024x549.jpg 1024w, https:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-Exigo-software-screen-shot-150x80.jpg 150w, https:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-Exigo-software-screen-shot-400x215.jpg 400w, https:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-Exigo-software-screen-shot-500x268.jpg 500w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/a><p id=\"caption-attachment-3476\" class=\"wp-caption-text\">Screenshot showing the Altius Exigo compliance software system.<\/p><\/div>\n<p>Unlike spreadsheets and questionnaires, Exigo allows you to formulate your company\u2019s requirements and convey these quickly and easily to your suppliers. Changes can be factored in quickly and easily and you and your suppliers can work collaboratively..<\/p>\n<p><strong>Visibility<\/strong><\/p>\n<p>Exigo provides a real-time view of compliance, enabling you to check the current\u00a0and past status of any supplier at any time. It instantly highlights your weak points\u00a0and potential issues, allowing you to resolve them before they become a risk.<\/p>\n<p><strong>Protection<\/strong><\/p>\n<p>When things go wrong you need to be in a position to identify how and why. Exigo tracks everything automatically. Its\u00a0built-in audit trail\u00a0enables you to\u00a0retrieve the exact status of a supplier from any previous point in time,\u00a0along with\u00a0the evidence and rationale for the decisions made.<br \/>\nTake a look at the Exigo video and request a demo of the software: <a href=\"http:\/\/resources.altiusva.com\/request-a-demo-of-altius-exigo-software\" class=\"autohyperlink\">resources.altiusva.com\/request-a-demo-of-altius-exigo-software<\/a><\/p>\n<p>Further information <a href=\"http:\/\/www.altiusva.com\/software\" class=\"autohyperlink\">www.altiusva.com\/software<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p id=\"caption-attachment-3475\" class=\"wp-caption-text\">The Altius supplier assessment and supply chain compliance framework<\/p>\n<p>By Gary Plant, Managing Director of supplier assessment and compliance specialist Altius<\/p>\n<p>Outsourcing can help tightly stretched public sector budgets stretch further and free up resources. But it can go spectacularly wrong if your supplier assessment and compliance systems are weak, or you don&#8217;t <\/p>\n<p>Continue reading <a href=\"https:\/\/www.gpsj.co.uk\/?p=3474\">Outsourcing: How to save money and time on supplier assessment and contractor compliance<\/a><\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":""},"categories":[4,14,11,7,1,2,18,9],"tags":[573,576,575,283,25,417,26,264,122,574,310,416],"class_list":["post-3474","post","type-post","status-publish","format-standard","hentry","category-construction-engineering","category-education-learning","category-finance-investment","category-government-agencies","category-it-it-security","category-local-authority-councils","category-mod-security-services","category-nhs-healthcare","tag-altius","tag-exigo-software","tag-gary-plant","tag-government","tag-government-public-sector-journal","tag-government-journal","tag-gpsj","tag-gpsj-magazine","tag-nhs","tag-outsourcing","tag-public-sector","tag-public-sector-journal","odd"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Outsourcing: How to save money and time on supplier assessment and contractor compliance - Government &amp; Public Sector Journal<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.gpsj.co.uk\/?p=3474\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Outsourcing: How to save money and time on supplier assessment and contractor compliance - Government &amp; Public Sector Journal\" \/>\n<meta property=\"og:description\" content=\"The Altius supplier assessment and supply chain compliance framework By Gary Plant, Managing Director of supplier assessment and compliance specialist Altius Outsourcing can help tightly stretched public sector budgets stretch further and free up resources. But it can go spectacularly wrong if your supplier assessment and compliance systems are weak, or you don&#8217;t Continue reading Outsourcing: How to save money and time on supplier assessment and contractor compliance\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.gpsj.co.uk\/?p=3474\" \/>\n<meta property=\"og:site_name\" content=\"Government &amp; Public Sector Journal\" \/>\n<meta property=\"article:published_time\" content=\"2016-04-28T17:29:44+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2016-05-20T12:46:23+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/www.gpsj.co.uk\/wp-content\/uploads\/2016\/04\/Altius-compliance-framework-300x300.png\" \/>\n<meta name=\"author\" content=\"The GPSJ Team\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"The GPSJ Team\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.gpsj.co.uk\\\/?p=3474#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.gpsj.co.uk\\\/?p=3474\"},\"author\":{\"name\":\"The GPSJ Team\",\"@id\":\"https:\\\/\\\/www.gpsj.co.uk\\\/#\\\/schema\\\/person\\\/d54386f99736367ec2789825fed93b4a\"},\"headline\":\"Outsourcing: How to save money and time on supplier assessment and contractor compliance\",\"datePublished\":\"2016-04-28T17:29:44+00:00\",\"dateModified\":\"2016-05-20T12:46:23+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.gpsj.co.uk\\\/?p=3474\"},\"wordCount\":866,\"commentCount\":0,\"image\":{\"@id\":\"https:\\\/\\\/www.gpsj.co.uk\\\/?p=3474#primaryimage\"},\"thumbnailUrl\":\"http:\\\/\\\/www.gpsj.co.uk\\\/wp-content\\\/uploads\\\/2016\\\/04\\\/Altius-compliance-framework-300x300.png\",\"keywords\":[\"Altius\",\"Exigo software\",\"Gary Plant\",\"Government\",\"Government &amp; 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