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Legalex 2LEGALEX, 11-12 May 2016, ExCel London – stand L554

PHS Data Solutions, a division of the PHS Group, will be promoting at Legalex, their latest document protection and digitalisation schemes to help legal practices combat data security threats.

As data protection laws demand more proactivity from company executives, business information security defences must be strong to protect practices and to avoid serious data breaches and the associated stiff penalties.

PHS Data Solutions is a leading player in the scanning, storage and shredding industry for a variety of sectors including Government and legal organisations. It offers outstanding services to support Law firms who need to bring their business practice into the digital age.

Courtrooms across the UK are being catapulted into the digital age by the Ministry of Justice’s digitalisation programme which aims to make obsolete the 160 million sheets of paper generated by the courts each year. Legal firms will need to make sure they are up to speed with the digital super highway and its requirements for compliance if they are to remain at the forefront of their industry.

Scanning and data capture solutions and services, such as those offered by PHS Data Solutions, enable organisations to capture, process, manage, retrieve and share business-critical documents, archives and information digitally across and between organisations. Information flow and security is improved resulting in businesses needing much less space for the storage of documents and allowing them to rest assured that they have a robust system in place to minimise data breaches.

The legal sector has obligations to keep paper records which may create large quantities of paperwork needing management and storage. PHS Data Solutions offers a secure off-site document management facility that can also provide a scanning service to avoid transportation costs and any potential for loss in transit of important information.

Nowadays many businesses are required to keep confidential client information, as well as employee or company data, for a minimum amount of time. This could include: employee agreements, business loan documentation, litigation records and many sensitive documents which require careful management. It is important not to just be compliant but to carefully dispose of documents you may no longer need. The risks of keeping old documents containing sensitive data can be high, possible resulting in identity theft, fraud and potential financial loss or reputational damage.

At Legalex PHS Data Solutions will demonstrate how to create a sole chain of custody for the most sensitive of data which ensures a minimum of risk of being breached. The company is renowned for providing tailored and unique document digitisation services and solutions to meet each client’s individual requirements. It numbers amongst its clients Ward Hadaway (one of the UK’s Top 100 law firms).

The company’s UK team will be on hand at the exhibition to answer any questions which Law firms may have on how to spring clean their document scanning, storage and destruction processes. PHS Data Solutions Managing Director, Anthony Pearlgood, said: “We are delighted to make our debut at Legalex and to be able to showcase our document protection schemes. We really can help businesses stay secure and provide them with business continuity following any scenario.”

Legalex must be a priority if your legal practice needs to know how to address the demands of business digitisation and the safe-keeping or destruction of sensitive data. Be sure to visit PHS Data Solutions on stand L554 and find out more about what one of the UK’s leading document capture and conversion specialists can do to help deliver a complete workflow solution for your business.

If you can’t make the show but would like more information then contact Ruth Williams, Head of Marketing on 029 20809111 or email or

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