LEGALEX, 11-12 May 2016, ExCel London – stand L554
PHS Data Solutions, a division of the PHS Group, will be promoting at Legalex, their latest document protection and digitalisation schemes to help legal practices combat data security threats.
As data protection laws demand more proactivity from company executives, business information security defences must be strong to protect practices and to avoid serious data breaches and the associated stiff penalties.
PHS Data Solutions is a leading player in the scanning, storage and shredding industry for a variety of sectors including Government and legal organisations. It offers outstanding services to support Law firms who need to bring their business practice into the digital age.
Courtrooms across the UK are being catapulted into the digital age by the Ministry of Justice’s digitalisation programme which aims to make obsolete the 160 million sheets of paper generated by the courts each year. Legal firms will need to make sure they are up to speed with the digital super highway and its requirements for compliance if they are to remain at the forefront of their industry.
Scanning and data capture solutions and services, such as those offered by PHS Data Solutions, enable organisations to capture, process, manage, retrieve and share business-critical documents, archives and information digitally across and between organisations. Information flow and security is improved resulting in businesses needing much less space for the storage of documents and allowing them to rest assured that they have a robust system in place to minimise data breaches.
The legal sector has obligations to keep paper records which may create large quantities of paperwork needing management and storage. PHS Data Solutions offers a secure off-site document management facility that can also provide a scanning service to avoid transportation costs and any potential for loss in transit of important information.
Nowadays many businesses are required to keep confidential client information, as well as employee or company data, for a minimum amount of time. This could include: employee agreements, business loan documentation, litigation records and many sensitive documents which require careful management. It is important not to just be compliant but to carefully dispose of documents you may no longer need. The risks of keeping old documents containing sensitive data can be high, possible resulting in identity theft, fraud and potential financial loss or reputational damage.
At Legalex PHS Data Solutions will demonstrate how to create a sole chain of custody for the most sensitive of data which ensures a minimum of risk of being breached. The company is renowned for providing tailored and unique document digitisation services and solutions to meet each client’s individual requirements. It numbers amongst its clients Ward Hadaway (one of the UK’s Top 100 law firms).
The company’s UK team will be on hand at the exhibition to answer any questions which Law firms may have on how to spring clean their document scanning, storage and destruction processes. PHS Data Solutions Managing Director, Anthony Pearlgood, said: “We are delighted to make our debut at Legalex and to be able to showcase our document protection schemes. We really can help businesses stay secure and provide them with business continuity following any scenario.”
Legalex must be a priority if your legal practice needs to know how to address the demands of business digitisation and the safe-keeping or destruction of sensitive data. Be sure to visit PHS Data Solutions on stand L554 and find out more about what one of the UK’s leading document capture and conversion specialists can do to help deliver a complete workflow solution for your business.
If you can’t make the show but would like more information then contact Ruth Williams, Head of Marketing on 029 20809111 or email firstname.lastname@example.org or www.phsdatasolutions.co.uk
Paul Excel with the tabs app design award
With technology’s ability to drive efficiencies, cut costs and improve scalability, flexibility, productivity and immediacy, adoption of new smart technologies is increasingly being cited as the antidote to the swathing cuts hitting the public sector. The government’s G-Cloud 7 digital marketplace, where such technology as multi-award winning tabs®(www.mytabsapp.com) – the 24/7 mobile shift management solution, that can save 40% in recruitment and deployment time and costs, and is fully automated from shift alert, through acceptance and compliance to payroll and sign off – represents a seismic shift from 2010 where only 38% of the public sector were prepared to rely on such technologies, to 78% prepared to do so last year.
By the end of this year local governments will have seen their spending reduced by 35%, compared with 8% in education and a small but welcome 4% increase in health, some councils see a perfect storm on the horizon with an increasing need for elderly social care and yet ever decreasing budgets. That horizon seems primarily in focus in Metropolitan regions, with many urban local authorities stating they face a ‘tipping point’ by the end of 2016. Technology, like tabs® that truly can save local governments 40% in staff implementation, and even drastically reduce reliance on expensive recruitment agencies, could indeed help rebalance this tipping point.
Professional services leader, Grant Thornton’s ‘2016 Tipping Point Report’, the third annual financial health check of English local authorities, stated. “The majority of councils in the south east – with the exception of one single London borough – felt they will approaching a financial tipping point during 2016/17 and expected that to extend into 2018. Councils in the south west, Midlands and the north concurred. And while many local government leaders are realistic enough to accept the inevitability of the government’s funding policies, some commentators question the sustainability of the current funding model.”
PWC, another professional service giant say in their public sector blog. “The promise to free councils from their council tax caps if they agree to invest more in social care – though welcome – is not the long-term answer to making elderly care sustainable. It will, however, offer some much-needed respite from the diet of cuts that the care sector has been experiencing – in the last year alone 3,000 care home beds have been lost with a ricochet felt in hospitals throughout the country.”
In essence the cuts, caps and increased pressure on the public sector will continue, forcing local government leaders to seek evermore creative ways to save money. And with pre-approved budget-saving technology, such as those on G-cloud 7 – tabs® in particular – the road to substantial savings is proving to be a digital one.
tabs® – described as “recruitment revolution” by one of the judges of the technology’s 5 awards and 8 nominations (in technology, app design, HR and business innovation) from across two continents – is wholly customisable and so can be deployed across the entire public sector, from social services to HR departments, health to emergency services, social care to education. With the ability to issue live 24/7 job alerts to permanent workforces and recruit temporary workers, freelancers and contractors via smart technology, tabs® is reactive to its users’ busiest periods, sickness and holiday cover on hour by hour basis.
Paul Excel previously Chief Technology Officer at BT and Chairman of Global iLabs, the makers of tabs® says, “The public sector and the NHS are under increasing budget pressures, but also facing an ever-growing need. tabs® represents a potential saving of millions for councils, the NHS and even the police, fire, emergency and prison services where staff are deployed around the clock and paid via the public purse.”
Greg Wixted MD of Global iLabs and Inventor in Chief of tabs® welcomes the opportunity show local authority and public sector leaders just how the solution will create huge savings. “The hundreds of hours of insight that defined in invention process of tabs® coupled with the cutting edge technology means it truly does impact positively on budgets. Our commitment to continually update our technology and offer that free of charge to our customers means that the savings tabs® offers will last a generation. ”
tabs® is a powerful yet simple mobile solution enabling live, fully automated staff deployment.
tabs® utilises smartphone technology via a dedicated app and web portal and is customisable for all businesses.
tabs® is more than just an app – it’s a complete end-to-end technology platform that saves time and money.
What are the benefits of tabs®?
- Cost effective – reduces costs by up to 30%
- Flexible – buy-out or opt-in service via subscription
- Efficient – saves businesses up to 40% in man hours
- Accessible – for anyone with mobile phone, tablet or laptop
- Customisable – custom- built for your business needs
- Scalable – for local, national and global businesses
Who is tabs® for?
tabs® is specifically designed to recruit and deploy permanent and temporary shift workers, contractors, freelancers, on site or in the field. It works 24/7 across multi-site locations locally and nationally.
tabs® can be applied across social services, health, social care, finance, environmental services, education, call centres, transportation, food service, local government, police, emergency services, probation and prison services
What does tabs® do?
tabs® unique features include:
- Live geo located search
- Live rostering & schedule view
- 24/7 issuing of shift requests
- Live transport & route planner
- Acceptance via smartphones
- Manages payroll & invoicing data
- Compliance document management
- In-app compliance revalidation
- AWR, WTR, holiday & sickness pay calculation
- Automated timesheet sign-off
- Comprehensive reporting tools
- Social media integration
New features of tabs® are regularly developed to ensure it remains at the cutting edge of technological advancements. These innovations are offered free to customers www.mytabsapp.com
In December 2015, the Commission in Brussels produced its long awaited Circular Economy Package – “Closing the loop – an EU action plan for the Circular Economy”. It contains a very wide ranging set of proposals with three principal objects. Firstly, to harmonise a number of existing directives into one overarching piece of legislation, secondly, to promote “waste” as the new “resource”, and thirdly, to support other environmental and Climate Change initiatives.
The European Paper Industry has generally welcomed the new proposals, particularly the recognition that the bio-economy and the concept of “renewability” have important parts to play in developing this new strategy and that further innovation funding will be made available. The Paper Industry also welcomes increased recycling targets as it believes that, with the right infrastructure in place, it should be possible to recycle more than the 71% already being achieved. Indeed, there is renewed emphasis contained within the proposals on the separation of materials at source and on improving quality standards throughout the waste chain which, if implemented, should increase the flow of recyclable fibres back to the paper mills.
It is likely that this package of measures will be popular in some quarters and less so in others. Expect some lively debate over the coming year or so, particularly here in the UK, which has, up to now, pursued a slightly different approach to recycling than our continental neighbours.
Perhaps the most controversial proposal is the requirement to collect certain materials – including paper – separately from other materials. Defra has failed to fully implement the spirit of the current guidelines on this issue and has even been subject to legal challenge in the courts. It has taken the view that collection methods are a matter for local decision making. Will it be able to maintain this stance? Time will tell.
Waste policy is currently a devolved responsibility in the UK which has allowed the devolved administrations to pursue their own policies. Will this continue or will there need to be an overarching unified approach in the future?
For local authorities, the challenges are going to be significant, as up to now they have been targeted purely on landfill avoidance and therefore have not been too concerned about quality issues. The trend has been towards comingling of materials which, once compacted, become either very expensive to sort or even unrecyclable and only fit for generating energy from waste (EfW). Overcapacity in EfW is to be discouraged and EfW limited only to materials which are genuinely unrecyclable. How do local authorities react to this new policy direction, especially when many of them are tied into long-term contracts with waste management companies? How much longer will they have total freedom to determine collection and disposal methods? How long before they too have to accept some responsibility for meeting quality standards?
Perhaps the biggest challenge rests with the waste management companies if exacting quality standards are to be implemented both for the UK and export markets. In the case of paper, this is likely to require compliance to the EN 643 standard which only allows for contamination rates of about 2%. Currently the rate is often in excess of 20%.
The issue which is likely to cause the fiercest debate is the call for Member States to establish extended producer responsibility schemes which not only involve the producers of the materials but “public and private waste operators, local authorities and, where appropriate, recognised preparation for re-use operators”. In the Packaging arena this responsibility has, until now, been exercised through the Packaging Recovery Note system and discharged by raw material suppliers, producers, brand owners and retailers. It looks as if the net might well be widened. The other question that has yet to be answered is to what extent the consumer should pay – something that politicians have so far shied away from.
For those who place products onto the market, there will be an increased emphasis on developing lifecycle assessment tools to determine the environmental impact of their goods using enhanced eco-design methodologies and eco-labeling. Manufacturers will need to take into account recyclability or re-use at design stage. This is also where the concept of “renewability” comes into play and where paper-based products are uniquely well placed.
The Commission also intends to act on the issue of food waste. This will have an impact on the retail trade as it will no longer be able to reject perfectly edible food purely on the basis of aesthetics. The impact will also be felt by consumers. According to the Government’s Waste Resource Action Programme (WRAP), the UK disposes of 4.2m tonnes of edible food a year, at an average cost per household of £470. Action in this area is well overdue.
This Circular Economy Package is a far reaching set of proposals which will generate extensive debate over coming months. It poses a lot of questions but, for the UK in particular, it offers few answers that are going to be palatable to everyone.
The Confederation of Paper Industries (CPI) is the leading trade association representing the UK’s Paper-based Industries. CPI represents an industry with an aggregate annual turnover of £6.5 billion, 25,000 direct and more than 100,000 indirect employees.
For further information call 01793 889600, email: email@example.com or visit www.paper.org.uk
Jamie Horton – managing director, Comensura
Temporary labour supply management specialist, Comensura is pleased to announce it has been awarded a place on the Crown Commercial Services (CCS) framework for the provision of temporary healthcare personnel.
Comensura successfully tendered for a neutral vendor managed service for the procurement of all health and social care job roles and pay bands on the Multidisciplinary Temporary Healthcare Personnel framework. The temporary roles included as part of the framework include; doctors, consultants, dentists and GPs; emergency services personnel; nursing and midwifery personnel; and personal social services personnel.
Through its effective contract management approach and sourcing strategy involving a supply chain of specialist recruitment agencies, Comensura can help NHS organisations successfully achieve their temporary staffing needs. In addition, any organisation that chooses to work with Comensura will benefit from its tried and trusted c.net technology, which offers 100% visibility and control of expenditure on all temporary staff.
Jamie Horton, managing director, Comensura, said: “We are thrilled to be appointed to this CCS framework. There’s been a lot of coverage in the media about the use of temporary labour in the NHS. We firmly believe this framework is the vehicle NHS Trusts need to gain greater control of temporary recruitment expenditure and assist with improved workforce planning.
“Comensura has proven experience of managing the supply of hundreds of different job titles, pay grades and types of temporary employment, from Pay As You Earn (PAYE) temporary workers through to limited company contractors. We believe it is these skills and experiences that we can bring to the NHS to help it meet its long term efficiency targets.”
The framework agreement is for an initial four year period.
CCS works with both departments and organisations across the whole of the public sector to ensure maximum value is extracted from every commercial relationship and to improve the quality of service delivery. The CCS Multidisciplinary Temporary Healthcare Personnel framework provides healthcare organisations with a compliant and cost-effective route to their temporary staffing requirements.